Govia Thameslink Railway Limited (GTR): Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance

Contracting authority

Contracting authority:

Govia Thameslink Railway

Public Procurement Organisation Number:

PCNW-8528-NRRP

Address:

2nd Floor, 55 Degrees North,, Pilgrim Street
Newcastle upon Tyne
NE1 6EE
UK

Contact name:

MARK STEVENS

Email:

mark.stevens1@gtrailway.com

Telephone:

000000000

Website:

www.gtrailway.com

Organisation type:

PRIVATE_UTILITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

ITP, ITT

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

Utilities

Scope

Title:

Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The objective of the Services is to deliver Planned Preventative and Reactive Maintenance and ancillary goods appertaining to Bulk Fuel Tanks at Selhurst and St Leonards Depots
The supplier shall be responsible for PPM for each location, including the following activities:

The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the table (appendix 1), located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility).
Such equipment shall consist of the tanks, additive injection system, cabinets and pipework.

The PPM shall consist of:
•Monthly bulk fuel tank de-watering maintenance: the monthly removal of
•water contamination from bulk fuel tanks located at Selhurst Depot;
•Monthly removal, maintenance and cleaning of bulk fuel filters located at
•Selhurst Depot;
•Annual additive injection system maintenance: the annual maintenance of
•additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of:
•Calibration of the additive injection systems with a suitable tanker delivery;
•Maintenance to diaphragms in injection system;
•Tidy up of external cabinets;
•Confirm pipework is leak-free and replace any damaged pipework and connections;

Ancillary Fuel Systems PPM – Consisting Of:
•Monthly fuel dispenser filter maintenance at Selhurst Depot;
•Monthly fuel polishing system maintenance at Selhurst Depot;
•Monthly fuel tank level monitoring system maintenance;
•Monthly fuel additive injection system maintenance at Selhurst Depot
and at St Leonards Railway Depot;
Continuous cloud data contract for tank (fuel and additives) level monitoring
(see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot;
Continuous cloud data contract for fuel dispensation monitoring (see section
2) at Selhurst Depot and at St Leonards Railway Depot, including
the recording of vehicle details for each dispensation.
Bulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards
Railway Depot;
Reactive services for carrying out AAW required for fuel points, bulk fuel
tanks, additive tanks, ancillary fuel systems, additive injection systems and
Class 171 fuel tank fill valves (see section 3 of this TPS for required service
levels) at Selhurst Depot and at St Leonards Railway Depot;
Annual maintenance of the lube oil tank at Selhurst Depot.
The supplier shall be responsible for the provision of Ancillary Goods and Services at Selhurst Depot and at St Leonards Railway Depot, as follows:
•CarbonClear™ Rail Fuel Detergent – 967 litre / 880kg IBC;
•FuelClear™ M15 Fuel Biocide;
•Replacement of Class 171 fuel tank fill valves (098/015314) as required;
•Class 171 fuel tank fill valve refurbishment (as required) in accordance with refurbishment specification to be provided by GTR;
3.Tanks and Associated Pipework- Annual Hardware Support and Software Licence at Selhurst Depot
Planned Preventative Maintenance: The supplier shall be responsible for PPM for each location, including the following activities:
•The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the below table, located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework.
•The PPM shall consist of:
•Monthly bulk fuel tank de-watering maintenance: the monthly removal of water contamination from bulk fuel tanks located at Selhurst Depot;
•Monthly removal, maintenance and cleaning of bulk fuel filters located at Selhurst Depot;
•Annual additive injection system maintenance: the annual maintenance of additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of:
Calibration of the additive injection systems with a suitable tanker delivery;
Maintenance to diaphragms in injection system;
Tidy up of external cabinets;
Confirm pipework is leak-free and replace any damaged pipework and connections;
oAncillary Fuel Systems PPM – This includes:
Monthly fuel dispenser filter maintenance at Selhurst Depot;
Monthly fuel polishing system maintenance at Selhurst Depot;
Monthly fuel tank level monitoring system maintenance;
Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot;
oContinuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot;
oContinuous cloud data contract for fuel dispensation monitoring at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation;
oBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot ;
oReactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves at Selhurst Depot and at St Leonards Railway Depot;
oAnnual maintenance of the lube oil tank at Selhurst Depot.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://goviathameslinkrailway.delta-esourcing.com/tenders/UK-UK-Newcastle-upon-Tyne:-Repair-and-maintenance-services-of-tanks./SWYTCM462F

To respond to this opportunity, please click here:
https://goviathameslinkrailway.delta-esourcing.com/respond/SWYTCM462F

Total value (estimated):

GBP 1,080,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/04/2026 to 31/03/2028

CPV classifications:

50514100 - Repair and maintenance services of tanks.

Contract can be extended:

Yes

Extension date:

31/03/2031

Delivery regions:

UKI - LONDON

UKJ - SOUTH EAST (ENGLAND)

Award criteria:

Name: Pricing / Weighting: 40

Name: Technical Evaluation / Weighting: 60

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

22/10/2025 Time: 17:00

Deadline for requests to participate:

31/10/2025 Time: 17:00

Submission address and any special instructions:

https://goviathameslinkrailway.delta-esourcing.com/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

14/11/2025

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations